Job Title: Assistant County Administrator

Salary: $30.23 - $33.34 Hourly

Job Type: Full-Time

Location: 104 N. Main St. Canton, South Dakota

Department: Commission Office

General Information: 

Support the Commission Administrative Officer by managing and implementing County projects that assist the Commission, department heads, and outside agencies in accordance with regulations and established budgets. Organize and facilitate County boards and committees; establish and lead an effective public and media relations program; and monitor legislative and administrative trends to prepare Lincoln County for future planning and development.

Examples of Duties Include: 

· Perform a variety of complex support duties requiring discretion and considerable independence of action. Compose correspondence, reports, forms, official documents, and other items in an accurate and timely manner. Screen incoming correspondence and direct it to the appropriate office or handle routine matters personally. Monitor work status of office projects and tasks. Determine necessary action in situations arising during the absence of the Commission Administrative Officer. Manage contacts with various officials in public service and the private sector and handle confidential matters. Develop, organize, and maintain filing and other information management systems for accurate and effective data recording, storage, retrieval, and use.

· Assist in the preparation of ordinances, resolutions, briefing memorandums, and other actions for the weekly County Commission agenda. Coordinate with department heads, outside agencies, and other persons to gather appropriate material for review and formal action by County Commission.

· Prepare the agenda, public packet, commissioner share file, and all necessary documents for weekly commission meetings. Distribute and post agenda. Prepare commission room for Commission meeting. Coordinate Commission Chair signatures on required documents. Serve as a resource to the Commissioners on agenda items.

· Monitor legislative and administrative trends and provide updates to Commissioners, department heads, and staff.

· Assist in managing an effective public and media relations program to communicate County policy and information to the community, local businesses, and outside government agencies via press releases and social media.

· Facilitate project management to ensure projects are completed timely and in accordance with guidelines. Collaborate and communicate effectively with project stakeholders and outside vendors. Assist in the development of proposals, project requirements, progress reports, documentation, and presentations. Develop and revise project management plans and budgets, analyze project options and obstacles, and make recommendations for resolving complex issues.

· Support the Commission Administrative Officer in analyzing policy and County initiatives to resolve administrative and fiscal issues. Conduct cost comparison studies to provide the Commission with information for decision-making processes.

· Assist in the review and preparation of County contracts for goods and services; monitor annual contract renewals and updates; and advise the Commission on the potential impact of contract provisions and recommendations.

· Assist the Commission Administrative Officer with researching federal, State and local grant opportunities for the county as well as collect data and information necessary to prepare grant applications.

· Act in the absence of the Commission Administrative Officer by representing the commission office at meetings and providing direction to staff as needed. Coordinate and collaborate with department heads; local, state, and federal agencies; and the public.

· Manage the Commission Administrative Officer calendar as well as handle administrative projects or tasks as needed.

Preferred Qualifications: 

Five years of increasingly responsible experience in public administration, project management, or a closely related field. Master's degree in public administration, business administration, or a closely related field. Knowledge of project management, research methods, and analytics; and financial statements and budget summaries. Knowledge of principles and practices of public administration, state laws and regulations, and departments and functions of county government. Knowledge of applicable state bid laws, county policy, and preparation, review, and writing of contract documents.