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Receptionist - Sioux Falls

Receptionist - Sioux Falls

Job Title: Receptionist

Company: Halbach|Szwarc Law Firm

Location: In-Person/Hybrid Position in Sioux Falls, South Dakota

Position Type: Full-time


About Halbach|Szwarc Law Firm: South Dakota’s newest full-service law firm based in the historic Cathedral Neighborhood in downtown Sioux Falls, Halbach|Szwarc Law Firm is committed to delivering exceptional legal services across the United States and beyond. With a focus on integrity, professionalism, and client satisfaction, our group of experienced attorneys and paralegals provide comprehensive legal solutions across various practice areas as a hybrid and fully-remote team.


Job Overview: We are seeking a professional and personable Receptionist to join our team. We are a hybrid law firm with the majority of our workforce working remotely. Our Receptionist is an in-office position, with the potential for hybrid work flexibility. As the first face-to-face point of contact for clients, visitors, and callers, the Receptionist plays a crucial role in creating a professional, positive and welcoming atmosphere at our firm. The ideal candidate will have excellent communication skills, a friendly demeanor, and the ability to handle various administrative tasks with efficiency and professionalism from our beautifully remodeled office in the Cathedral Historic District.


Responsibilities:

1. Front Desk Management: Greet and welcome clients, visitors, and colleagues with a warm and professional attitude. Answer and direct incoming calls in a courteous and timely manner. Maintain a tidy and organized office. Accept and process incoming and outgoing packages and correspondence from clients and vendors.

2. Client Interaction: Assist clients with general inquiries and direct them to the appropriate personnel. Coordinate client meetings and appointments, ensuring a smooth scheduling process for multiple attorneys and support personnel.

3. Administrative Support: Support including photocopying, filing, and data entry. Assist with the coordination of office events and meetings. Run office errands as necessary in the general day-to-day operations, such as post-office deliveries, pick-up or drop-off of files with different law firms, deliveries to local and surrounding courthouses, etc.

4. Communication: Relay messages and information accurately to the relevant individuals within the firm. Notify staff of client arrivals and appointments.

5. Technology Proficiency: Utilize phones, copiers, and teleconferencing (video) equipment and software proficiently. Maintain familiarity with relevant software applications for scheduling and communication. Basic IT troubleshooting skills preferred.


Qualifications:

1. High school diploma or equivalent; additional education or certification in office administration is a plus.

2. Proven experience as a receptionist or in a similar customer-centric role.

3. Exceptional interpersonal and communication skills.

4. Strong organizational abilities and attention to detail is a must.

5. Proficiency in Microsoft Office Suite and general office equipment.

6. Access to a reliable vehicle.


Benefits:

· Competitive hourly rate commensurate with experience.

· Unlimited PTO.

· Monthly Health Insurance Stipend.

· Monthly Technology Stipend.

· Bonus eligible.

· Competitive 401(k) and Profit Sharing.

· Opportunities for professional development and advancement within the firm.

· Collaborative and positive work environment.


If you are a motivated, detailed oriented and personable individual with a commitment to excellence, we invite you to apply for the Receptionist position at Halbach|Szwarc Law Firm. Please submit your resume and a cover letter outlining your relevant experience to Alex Halbach at alexh@halbachlawfirm.com and Emily Maurice at emilym@halbachlawfirm.com Applications will be accepted until March 15.


Halbach|Szwarc Law Firm is an equal opportunity employer and values diversity in the workplace. We

Additional Info

Job Type : Full-Time

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