Job Title: Family Law Paralegal

Company: Halbach|Szwarc Law Firm

Location: Hybrid-Remote Position | Sioux Falls, SD or Sioux City, IA

Position Type: Full-time

About Halbach|Szwarc Law Firm: Halbach|Szwarc Law Firm is a full-service law firm with offices in Sioux Falls, SD, and Sioux City, IA. We are committed to delivering responsive, high-quality legal services across a wide range of practice areas. Our culture is built on collaboration, trust, and professionalism, and every member of our team plays an essential role in supporting our clients and each other.

Position Overview: We are seeking an experienced and highly capable Family Law Paralegal to serve as a key operational and support partner to our family law attorneys. This role blends substantive legal drafting, client communication, case management, discovery coordination, trial preparation, and high-level matter organization. The ideal candidate will operate with a high degree of independence, organization, and technical skill, helping move family law matters forward while delivering a high-quality client experience.

Responsibilities:

• Client Service & Matter Coordination
  • Assist with client intakes including conflict checks, information gathering, scheduling, and matter setup.
  • Serve as a primary point of contact for family law clients regarding scheduling, document requests, and next steps.
  • Maintain proactive communication with clients to gather outstanding information, coordinate follow-up, and help ensure matters move forward.
  • Coordinate attorney meetings, mediations, hearings, depositions, and other case-related appointments.
• Family Law Drafting & Document Preparation
  • Prepare initial drafts and revisions of family law documents under attorney supervision, including:
    • Summons and Petitions
    • Answers and Counterclaims
    • Motions and Notices
    • Affidavits
    • Financial declarations and disclosures
    • Parenting plans
    • Settlement agreements and stipulations
    • Proposed orders and judgments
    • Correspondence
  • Review family law documents for accuracy, consistency, formatting, dates, supporting documentation, and filing requirements.
  • Prepare hearing notebooks, exhibit binders, and filing packets.
• Discovery & Financial Documentation
  • Assist with drafting discovery requests and responses under attorney supervision.
  • Coordinate collection and organization of financial records, tax returns, business records, bank statements, and other supporting documentation.
  • Organize discovery materials, document productions, and financial exhibits.
  • Monitor discovery deadlines and assist in preparing materials for hearings, settlement conferences, and trial.
• Case Management & Litigation Support
  • Assist with preparation for hearings, mediations, trials, and other court proceedings.
  • Coordinate service of process, subpoenas, and court filings.
  • Prepare exhibit notebooks, witness materials, and organized case files for attorney review.
  • Monitor court deadlines and assist in maintaining progress on active family law matters.
• Matter Organization & Workflow Coordination
  • Maintain highly organized digital matter files within Clio with consistent naming, document organization, and matter progression.
  • Monitor deadlines, internal action items, and matter status to proactively keep cases moving forward.
  • Prepare organized working files, summaries, and materials for attorney meetings and client conferences.
  • Anticipate attorney needs and assist in prioritizing workflow across active matters.
• Administrative Support
  • Assist with engagement letters, fee agreements, closing correspondence, and matter completion workflows.
  • Coordinate with courts, mediators, guardians ad litem, custody evaluators, financial professionals, and other third parties as needed.
  • Assist with updates to templates, checklists, systems, and workflows to support continued growth and efficiency within the family law practice.
  • Support educational seminars, client resources, and other family law initiatives.

Qualifications:

• Associate’s or Bachelor’s degree, or a Paralegal Certificate from an ABA-approved program.
• 4+ years of paralegal experience, family law or civil litigation experience preferred.
• Strong drafting, proofreading, and document management skills.
• Experience supporting attorneys with scheduling, organization, and workflow coordination.
• Excellent written and verbal communication and client-service skills.
• Ability to manage multiple deadlines and operate effectively in a hybrid environment while maintaining professionalism and accuracy.
• Proficiency in Microsoft Office; experience with Clio or similar tools preferred.
• Ability to work independently while collaborating effectively with multiple attorneys, associates, and staff.

Attitude, Energy, and Effort:

• Approach all responsibilities with professionalism and sound judgment, recognizing the importance of supporting multiple attorneys.
• Bring pride and precision to every task, knowing that accuracy and organization directly influence client experience and attorney efficiency.
• Maintain steady and reliable energy in fast-paced workflows, anticipate needs, and follow through without repeated reminders.
• Demonstrate respect for colleagues, clients, and the attorney team through timely communication, thoughtful coordination, and consistent high-quality work.
• Stay open to feedback and commit to continuous improvement, responding with maturity, accountability, and a solutions-focused mindset.
• Uphold confidentiality, discretion, and professionalism in all interactions, especially when handling sensitive information or competing priorities.

Benefits:

• Competitive salary commensurate with experience.
• Unlimited PTO.
• 13 paid holidays.
• 100% firm-paid health insurance.
• 100% firm-paid vision insurance.
• Monthly technology stipend with firm-provided remote technology solutions.
• Bonus eligibility based on performance.
• Competitive 401(k) and profit sharing.
• Paid continuing education or skills-development opportunities.
• Collaborative and positive work environment.

How to Apply: If you are a motivated, detail-oriented, and client-focused professional with a commitment to excellence, we invite you to apply for the Family Law Paralegal position at Halbach|Szwarc Law Firm. Please submit your resume and a cover letter outlining your relevant experience to Miranda Basye at mirandab@halbachlawfirm.com and Alex Halbach at alexh@halbachlawfirm.com.

Halbach|Szwarc Law Firm is an equal opportunity employer and values diversity in the workplace. We encourage all qualified individuals to apply.