Job Title: Paralegal

Company: Halbach|Szwarc Law Firm

Location: Hybrid-Remote Position | Sioux Falls, SD or Sioux City, IA

Position Type: Full-time

About Halbach|Szwarc Law Firm: Halbach|Szwarc Law Firm is a full-service law firm with offices in Sioux Falls, SD, and Sioux City, IA. We are committed to delivering responsive, high-quality legal services across a wide range of practice areas. Our culture is built on collaboration, trust, and professionalism, and every member of our team plays an essential role in supporting our clients and each other.

Position Overview: We are seeking an experienced and highly organized Paralegal to provide direct support to firm Partner, Alex Halbach, and the associate attorneys who work with him across a diverse, fast-paced practice including both business and civil litigation. This position focuses on high-level paralegal and administrative support including: managing documents, organizing matters, coordinating workflow, preparing motions, affidavits and court filings, business formations and transactional materials, communicating with clients on routine matters, maintaining deadlines, and helping ensure smooth day-to-day operations. This role is ideal for someone who is proactive, detail-oriented, comfortable managing multiple projects, and skilled at supporting attorneys with varied practice needs and experience.

Responsibilities:

• Document Preparation & Administrative Drafting
  • Draft and revise routine legal documents such as:
    • corporate filings
    • real estate forms and closing documents
    • standard agreements and contract templates
    • discovery requests, discovery responses, and initial drafts of pleadings prepared under attorney direction and supervision.
    • motions, affidavits and other basic pleadings under attorney direction and supervision.
  • Proofread documents and correspondence for accuracy and consistency.
• Matter Organization & Workflow Coordination
  • Maintain organized digital files, ensure all documents, notes, and communications are uploaded and labeled correctly.
  • Track deadlines, court dates, internal action items, and closing calendars.
  • Coordinate logistics for meetings, hearings, closings, and client appointments with attorneys and support staff.
  • Prepare binders, exhibits, closing packets, and organized working files for attorneys.
• Client Communication
  • Communicate with clients regarding:
    • gathering necessary information
    • status updates
    • scheduling matters
    • clarifying procedural steps or document needs
  • Manage routine client inquiries and escalate substantive legal questions to the appropriate attorney.
  • Support attorneys in preparing clients for meetings, hearings, or closings.
• Filings & Administrative Processing
  • Assist with preparing and filing documents with state and federal courts, agencies, and regulatory bodies in compliance with rules and deadlines.
  • File corporate documents, annual reports, and business compliance materials with relevant agencies.
  • Submit IP, employment, or regulatory filings as directed by attorneys.
• Support for Partner’s Calendar & Daily Workflow
  • Coordinate and organize attorney Halbach’s calendar as it relates to litigation deadlines, transactional closings, client meetings, and internal planning and coordination.
  • Prepare materials ahead of meetings and monitor upcoming deadlines.
  • Assist in keeping matters moving between attorney Halbach and the associates by ensuring action items are documented and followed through.
• Research & General Paralegal Support
  • Conduct limited procedural, factual, or organizational research under attorney supervision.
  • Support associate attorneys with administrative case needs and material preparation.
  • Collaborate with paralegals across the firm to maintain consistent workflows and share best practices.

Qualifications:

• Associate’s or Bachelor’s degree, or a Paralegal Certificate from an ABA-approved program.
• 4+ years of paralegal experience, preferably with exposure to multiple practice areas such as business, real estate, civil litigation, or employment.
• Strong drafting, proofreading, and document management skills.
• Experience supporting attorneys with scheduling, organization, and workflow coordination.
• Excellent communication and client-service skills.
• Ability to manage multiple deadlines and operate effectively in a hybrid environment.
• Proficiency in Microsoft Office; experience with Clio or similar tools preferred.
• Ability to work independently while collaborating effectively with attorneys, associates, and staff.

Attitude, Energy, and Effort:

• Approach all responsibilities with professionalism and sound judgment, recognizing the importance of supporting a partner’s active and varied practice.
• Bring pride and precision to every task, knowing that accuracy and organization directly influence client experience and attorney efficiency.
• Maintain steady and reliable energy in fast-paced workflows, anticipate needs, and follow through without repeated reminders.
• Demonstrate respect for colleagues, clients, and the attorney team through timely communication, thoughtful coordination, and consistent high-quality work.
• Stay open to feedback and commit to continuous improvement, responding with maturity, accountability, and a solutions-focused mindset.
• Uphold confidentiality, discretion, and professionalism in all interactions, especially when handling sensitive information or competing priorities.

Benefits:

• Competitive salary commensurate with experience.
• Unlimited PTO.
• 13 paid holidays.
• 100% firm-paid health insurance.
• 100% firm-paid vision insurance.
• Monthly technology stipend with firm-provided remote technology solutions.
• Bonus eligibility based on performance.
• Competitive 401(k) and profit sharing.
• Paid continuing education or skills-development opportunities.
• Collaborative and positive work environment.

How to Apply: If you are a motivated, detail-oriented, and client-focused professional with a commitment to excellence, we invite you to apply for the Executive Legal Assistant/Paralegal position at Halbach|Szwarc Law Firm. Please submit your resume and a cover letter outlining your relevant experience to Miranda Basye at mirandab@halbachlawfirm.com and Alex Halbach at alexh@halbachlawfirm.com.

Halbach|Szwarc Law Firm is an equal opportunity employer and values diversity in the workplace. We encourage all qualified individuals to apply.